Sales · Scheduling · Field · Billing · Assets · People

Tailored solutions purpose built for your workflow.

Our framework is the foundation.
Your workflow is the blueprint.

The Zedulr suite brings sales, scheduling, field, claims, assets and people together for businesses that run crews, plant and trucks. We tailor every solution to align with how your team already works, then build it on a core that’s already running in businesses like yours. So it fits from day one, and you’re live in weeks, not a year.

Book a callTo map your workflow Explore the suite

ZedSales

Customers, quotes, build-ups and contracts

Win the work

Zedulr (“The Scheduler”)

Crews, plant, runsheets and timesheets

Plan the work

Zedulr Mobile

Clock in, shifts, jobs and forms on the phone

Connect the crew

ZedClaims

Progress claims, variations and invoices

Get paid

ZedAssets

People, plant, tickets and inspections

Be job-ready

ZedClient

Quotes, timesheets, bookings and approvals for your clients

Let clients in

One login, one set of records, from enquiry to payment.

Pick a business. Watch the workflow change.

The Zedulr Suite aligns with how you already work,
so everything gets simpler and quicker.

Same framework under all four businesses. None of them moved a step to fit it. Framework, configured Tailored to this business

See it in action

Real screens from real setups.

A taste of the suite as our customers use it, shown with demo data. Each one runs on the same core, set up around a different business.

Zedulr Scheduler day view: bookings for each project with the task, workforce, equipment, suppliers and task details, plus clients, projects and resources in the side panel

Plan the day on one board

Every booking for the day in one view: the task, the crew and their roles, plant, suppliers and site notes, grouped by project and client.

Assign people, plant and suppliers to each booking
See roles filled and availability at a glance
Send runsheets to crews’ phones in one click

The suite

The building blocks are laid. Your structure goes on top.

Start with what you need now and add the rest as you grow. Each capability works out of the box, and we set it up around how your business runs. ZedSales, Zedulr and ZedClaims follow a job from quote to payment, sharing one set of records so nothing is entered twice. ZedAssets keeps your people and plant compliant, ZedClient gives your clients a window into their jobs, and Zedulr Mobile puts shifts, jobs and forms in your crews’ hands.

The job, start to finish

ZedSales

CRM and Quote Mgt

Win the work

Q-1042 · Bulk earthworks, Stage 2Example

Excavator 20t, wet hire
64 hr × $185.00$11,840

DGB20 supply and place
Assembly · 420 t$21,630

Traffic control
Build-up · 4 shifts$6,960

$40,430 ex GST18.4% margin

Customers, suppliers, contractors and sites
Quotes built from items, rates and build-ups
Bill of materials, assemblies and sub-assemblies
Price builder and margin calculator
Quote ledger through to order and contract

Zedulr

Plan, Schedule and Track

Plan the work

Week 39 · Civil crewsExample

MonTueWedThuFri Crew AStage 2 earthworksDrainage Crew BKerb pourStage 2 Excavator 20tWet hire, Stage 2 Night crewRoad closure works

Board, Gantt and grid views across every project
Crews, plant and subcontractors allocated by day
Runsheets, timesheets, forms and site diary
Awards, allowances and overtime applied automatically
Zedulr Mobile for crews: clock in, shifts, jobs and forms →

ZedClaims

Progress Claims

Get paid

Claims register · Stage 2Example

PC-07 · Sep	$184,220	Issued
VAR-12 · Rock excavation	$23,900	Overdue
PC-06 · Aug	$162,480	Paid
Retention held	$17,335	5%

Progress claims, variations and lump sum
Schedule of rates and time-and-materials
Daily revenue and daily cost against every job
Retentions and payment schedules
RCTIs for paying subcontractors
Claim register with issued, overdue and paid

Quote accepted Job scheduled Claim issued · Each record carries through to the next capability.

Around every job

ZedAssets

Asset & People Management

Be job-ready

Compliance · Crew A and plantExample

J. Morales · HRWL Dogging	14 Oct	Expiring
EX-07 · Annual inspection	3 Nov	Due
S. Patel · White card	Current	OK
Crew A · Utilisation, week 38	91%	On target

People and equipment in one register
Certs, licences, tickets, inspections and service records
Expiry alerts before anyone is rostered on
Skills matrix and attendance records
Utilisation across people and plant

ZedClient

Client self-service

Let clients in

Northside · Waiting on youExample

Q-1042 · Bulk earthworks, Stage 2
Quote · $40,430 ex GSTApprove

Timesheets · Week 38
3 crews · 573 hApprove

PC-07 · September claim
$184,220 · issued 25 SepView

Book a site visit
Next available: Wed 30 SepBook

Clients approve quotes and variations online
Timesheets and dockets signed off without paper
Clients book jobs and log work orders
Drawings, certificates and reports in one place
Claims and invoices visible as soon as they’re issued

Zedulr Mobile

The field app

Connect the crew

Zedulr Mobile · Today on siteExample

Crew A clocked in, 6:42 am
J-2291 · straight to timesheetsZedulr

Prestart checklist
EX-07 Excavator 20tZedAssets

186 m of kerb laid
Stage 2 · counts toward PC-08ZedClaims

Site walk before quote
Q-1043 · 14 photosZedSales

Clock in and out, with times straight to timesheets
Accept shifts and see job details before arriving
Log production against the job
Checklists, inspections, dockets and sign-offs, with photos and signatures
Works offline and syncs when back in range

Industries

Made for work done on site

The same core, set up around the terms, rates and paperwork of your industry.

Excavator digging a shored trench on a civil works site

Civil Engineering

Crews and heavy plant scheduled together and claimed monthly.

See how a job runs →

Labour Hire

Workers matched on tickets, hours approved by the client.

See how a job runs →

Tipper truck working on a new subdivision site

Transportation/Haulage

Loads, dockets and weighbridge tickets straight to invoice.

See how a job runs →

The approach

We fit Zedulr to you, not the other way round.

We start with your people, map how the work really runs, then configure a proven core and build only what’s unique to you. Live in weeks, not a year.

See how we work

01A proven core
02Tailored to you
03Live in weeks
04People who know the work

Return on investment

Zedulr pays for itself. Usually from one gain alone.

You don’t need to fix everything for the suite to pay its way. For a typical contractor, any one of these covers the cost. We’ll build the full business case with you, using your own numbers.

See how it pays for itself

Crew time1–3%of field hours recovered

Office time1.5–4 hrsa week, per scheduler

Rework0.25–0.75%of revenue saved

Throughput2–5%more work, same team

Break-even for a $20m contractor with 50 field staff. Any one gain covers the cost.

The Suite

One suite. Mobile on site, AI-driven everywhere.

Your crews run their day from their phones with Zedulr Mobile, online or off. Zedi, the built-in AI assistant, answers questions from your live records in plain English. And every capability shares the same core, so a quote becomes a job, the job becomes a claim, and nothing is typed twice.

Site worker in a hard hat checking his shift on his phone

ZedSales

CRM and Quote Mgt

Win the work

ZedSales keeps every customer, site and enquiry in one place, and turns your own rates and build-ups into accurate quotes. When a quote is accepted it becomes the job, with nothing re-keyed into the schedule or the claim.

Customers and sites
Customers, suppliers, contractors and sites, with every contact on record.
Pipeline
Enquiries, quotes sent, won and lost, with values and follow-ups.
Quote builder
Quotes built from items, rates, assemblies and build-ups.
Margin control
Price builder and margin calculator before anything goes out.
Bill of materials
Assemblies and sub-assemblies priced from your own rates.
Quote to contract
Accepted quotes flow into orders, contracts and the job.

Works with

ZedulrAccepted quotes become scheduled jobs
ZedClaimsContract values set up the claim
ZedClientClients approve quotes online

ZedSales dashboard with open quotations, orders, quoted value by month and pipeline by status

Zedulr (“The Scheduler”)

Plan, Schedule and Track

Plan the work

Zedulr is the scheduler at the centre of the suite. Crews, plant and subcontractors are allocated across every job on one board, and runsheets, timesheets and award rules follow from the plan.

Board, Gantt and grid
See every project, crew and machine the way you like to plan.
Crew and plant allocation
Allocate people, plant and subbies by day, with clashes flagged.
Runsheets
Daily runsheets sent to crews in Zedulr Mobile.
Timesheets
Hours come in from site and are checked against the plan.
Awards and EBAs
Award rates, allowances and overtime applied automatically.
Site diary
Weather, delays and notes recorded against the job.

Works with

Zedulr MobileCrews get shifts and runsheets on their phones
ZedAssetsOnly compliant people and plant can be rostered
ZedClaimsApproved hours flow into claims and invoices

Zedulr Scheduler day view: bookings for each project with the task, workforce, equipment, suppliers and task details

Zedulr Mobile

The field app

Connect the crew

Zedulr Mobile puts each worker’s shifts, jobs and forms on their phone. Times, production and paperwork are captured as the work happens and land straight in the right job, timesheet and claim, so nobody in the office is chasing dockets.

Clock in and out
Start and finish times captured on site and sent to timesheets.
Accept shifts
New shifts arrive on the phone. Accept or decline in one tap.
Job details
Address, scope, contacts and documents before the crew arrives.
Production tracking
Log metres laid, units installed or loads carted against the job.
Digital forms
Prestarts, inspections, dockets and sign-offs with photos and signatures.
Works offline
Keeps working out of range and syncs when the signal is back.

Works with

ZedulrTimes and production update the schedule
ZedAssetsPrestarts and inspections update the register
ZedClaimsQuantities count toward the next claim

G’day, TomWED 7 OCT

Clocked in 6:42 am

05:18:07

Clock out

New shiftExample

Thu 8 Oct · 6:30 am Kerb and gutter crew · Stage 2

DeclineAccept

Today’s jobJ-2291

Stage 2 civil works Kerb laid today

186 mof 240 m

Forms2 of 3

Pre-start checklistDone

Plant inspectionDone

Daily site diaryDue

ZedClaims

Progress Claims

Get paid

ZedClaims turns the work done into claims and invoices. Progress claims, variations, retentions and subcontractor RCTIs are built from the same records, so everything you’re owed gets claimed and you can see what’s outstanding.

Progress claims
Monthly claims against the contract schedule, ready to issue.
Variations
Raised on site, priced, approved and claimed without being lost.
Rates and T&M
Schedule of rates and time-and-materials jobs invoiced from approved hours.
Retentions
Retentions and payment schedules tracked on every contract.
RCTIs
Recipient-created tax invoices for paying subcontractors.
Revenue and cost
Daily revenue and daily cost against every job.

Works with

ZedSalesContract values come from the accepted quote
ZedulrApproved hours and quantities feed the claim
ZedClientClients see claims as soon as they’re issued

ZedAssets

Asset & People Management

Be job-ready

ZedAssets keeps one register of your people and plant: licences, tickets, inspections and service records. Expiries are flagged before anyone is rostered, and utilisation shows how hard your people and machines are working.

One register
People and equipment managed in the same place.
Certificates and tickets
Licences, tickets, inductions and white cards on file.
Expiry alerts
Warnings before anyone with an expired ticket is rostered.
Inspections and servicing
Plant inspections and service records on every machine.
Skills matrix
Who can do what, and who is available to do it.
Utilisation
Hours worked and earned across people and plant.

Works with

ZedulrThe schedule checks compliance before rostering
Zedulr MobilePrestarts and inspections come in from site
ZedClientClients can view certificates and reports

ZedClient

Client self-service

Let clients in

ZedClient gives your clients their own login to see quotes, timesheets, bookings and claims, and to approve them without email chains or paper.

Approvals
Clients approve quotes and variations online.
Timesheet sign-off
Timesheets and dockets signed off without paper.
Bookings
Clients book jobs and log work orders themselves.
Documents
Drawings, certificates and reports kept in one place.
Claims and invoices
Visible as soon as they’re issued.
Notifications
Clients are told when something needs their approval.

Works with

ZedSalesQuotes go out for online approval
ZedulrApproved hours return to the schedule
ZedClaimsClaims and invoices are published to clients

ZedClient portal home with approvals, jobs, timesheets and claims

Zedi

Ask Zedi anything about your business

Which crews ran over hours? What’s been claimed on Stage 2? Who’s due for a ticket renewal? Ask Zedi in plain English and it answers from your live records in seconds, with no spreadsheets, exports or waiting on the office.

Ask Zedi

Example data

How it fits together

One core under every capability

Every part of the suite runs on the same core: one login, one set of records, and the foundations every contractor needs. Our time goes into the top layer, the part that makes your business different.

Your workflow

Pricing logic, approval chain, forms, client reporting packs

Tailored to you

ZedSales · Zedulr · Zedulr Mobile · ZedClaims · ZedAssets · ZedClient

Quoting, scheduling, field capture, claiming, compliance and client screens

Configured

Zedulr core

The twelve foundations listed here

Already built

Roles and permissions

Who sees what, down to the site.

Multi-entity and multi-site

Separate books, one login.

Award and EBA rate engine

CW1–CW8, allowances, penalties, night shift.

Timesheet approvals

Field capture, supervisor sign-off, payroll export.

Offline field capture

Phones lose signal. Nothing gets lost.

Forms, SWMS and inductions

Built, issued, completed, filed.

Document control

Drawings, certs and plans against the job.

Audit trail

Every record, every change, every user.

Approval routing

Quotes, variations, purchases, leave.

Dashboards and KPIs

Utilisation, margin, claim position.

Accounting sync

Xero and MYOB, both directions.

Zedi, the built-in assistant

Ask your data questions in plain English.

The approach

Discovery first. Software that fits.

We don’t sell you a product and leave. We take the time to understand your business, build around it, and stay with you as you grow.

Your process today

Enquiry by phone Quote in Excel Crew on the whiteboard Paper dockets Invoice re-keyed into accounts

Your Zedulr

Enquiry and quoteZedSales
Crew and plant bookedScheduler
Dockets on the phoneZedulr Mobile
Client approvalZedClient
Invoice synced to accountsZedClaims

Your stages, your terms, your forms

Why we’re different

We fit Zedulr to you, not the other way round.

We start with the people doing the work, on site and in the office, and shape a proven core around how they actually work. No forcing your team into someone else’s process.

Two site workers in hi-vis watching an excavator dig a trench — **Where we start**Mapping sessions with your crews, supervisors and office team, before anything is configured.

Zedulr breaks the mould.

A better way to modernise your business systems than off-the-shelf software or a custom build.

	Off-the-shelf platform	Custom build	Zedulr
Time to live	Days, then months of workarounds	Nine to eighteen months	Weeks
Whose process wins	The software’s. Your team adapts to it	Yours, eventually	Yours, from day one
What it costs	Cheap licence, expensive friction	Six figures before you see a screen	A licence plus a short setup
Who maintains it	A vendor roadmap you don’t control	You do, forever	We do
Changing it later	Join the feature request queue	Another development project	Configure it, or extend it

How it works

How we get you running, in three phases.

We work like consultants to understand your business, then like a product team to deliver it.

Phase 1 · Map

We learn how you actually work

We sit with your schedulers, supervisors, crews and finance team, on site and in the office, and map what really happens, not what the org chart says.

Map how jobs, people, plant and paperwork move today
Find where time, money and information get lost
Agree the outcomes that matter, and the numbers to measure them
A clear scope, timeline and cost before anything is built

Phase 2 · Build

We set up the core and build what’s yours

Most of what you need already exists, so it’s configured rather than coded. We only develop the parts that are unique to you.

Developed for youYour screens, calculations, reports and integrations

Configured to youEntities, roles, rates, awards, approvals, forms and dashboards

The Zedulr coreScheduling, timesheets, claims, compliance, audit trail and accounting sync, already built

Phase 3 · Go live and grow

You go live, and we stay

Your team is trained and running in weeks. After that, we keep improving the solution as your business changes.

Training on site and in the office
Support from the people who built your solution
New capabilities as you grow, on the same core
Regular reviews against the outcomes we agreed

How to move ahead

Three steps to a clear decision.

No obligation until you’ve seen exactly what you’d get, how long it takes and what it costs.

01
Book a discovery meeting
We come to you, meet your team and see how work runs today.
02
Get your solution proposal
A map of your process, what Zedulr would replace, what we’d tailor, and a business case with timeline and cost.
03
Decide with the full picture
If it stacks up, we start mapping with your team. If not, you keep the process map and business case.

See how it pays for itself Email us a question

Or call Peter on 0414 890 593 · sales@zedulr.com

Industries

Built for businesses that run crews, plant and trucks.

Every industry runs on the same core, set up around its own terms, rates and paperwork. Here’s how a typical job runs for the businesses we work with today.

Civil Engineering

Roads, drainage, earthworks and subdivision works, where crews and heavy plant are scheduled together and claimed monthly against a contract.

What gets in the way

Plant dockets and timesheets reconciled by hand at month end
Operator tickets and plant inspections tracked in spreadsheets
Progress claims built from scratch, with variations missed

Capabilities used

ZedSales Zedulr Zedulr Mobile ZedClaims ZedAssets ZedClient

Excavator and dozer working beside a new road — *ZEDULR MOBILE · PRODUCTION*186 m of kerb laid

How a job runs on Zedulr

01Tender priced from rates and build-upsZedSales
02Crews and plant allocated for the weekZedulr
03Operator tickets and plant inspections checkedZedAssets
04Production and plant dockets captured on siteZedulr Mobile
05Head contractor signs dockets onlineZedClient
06Monthly progress claim and variations issuedZedClaims

Labour Hire

Workers supplied to builders, contractors and industrial sites, with hours approved by the client and pay worked out under the right award.

What gets in the way

Matching workers to jobs on tickets, inductions and availability
Chasing clients every week to approve timesheets
Getting pay rates, loadings and charge rates right for every client

Capabilities used

ZedSales Zedulr Zedulr Mobile ZedClaims ZedAssets ZedClient

How a job runs on Zedulr

01Client places a labour requestZedClient
02Charge rates set per clientZedSales
03Workers matched on tickets and availabilityZedAssets
04Shifts offered and accepted on the phoneZedulr Mobile
05Hours approved by the clientZedClient
06Pay rates and award loadings appliedZedulr
07Weekly invoice issued per clientZedClaims

Transportation/Haulage

Trucks and drivers moving bulk materials, plant and equipment, priced per load, per tonne or per hour.

What gets in the way

Rates that change with material, distance and client
Dockets and weighbridge tickets on paper, collected days later
Invoices that don’t match the loads actually carted

Capabilities used

ZedSales Zedulr Zedulr Mobile ZedClaims ZedAssets ZedClient

How a job runs on Zedulr

01Rates quoted per load, tonne or hourZedSales
02Trucks and drivers allocated to jobsZedulr
03Driver licences and truck prestarts checkedZedAssets
04Loads, dockets and weighbridge tickets capturedZedulr Mobile
05Client approves dockets onlineZedClient
06Invoices built from approved loadsZedClaims

Don’t see your industry?

We’re adding more. If your business quotes work, schedules people or plant, and gets paid on what was done, Zedulr can most likely be set up around it.

Talk to us

Contact Us

Let’s talk about how you work today.

Start with a discovery meeting at your place, or send us a quick question. Either way, you’ll be talking to someone who builds and sets up Zedulr.

Contact details

Email: sales@zedulr.com
Phone: 0414 890 593
WhatsApp: Chat on WhatsApp
Location: Sydney, Australia

Ways to get started

Book a discovery meeting

We come to you, sit with your team and see how work runs today. No sales pitch and no obligation.

Ask a quick question

Message us on WhatsApp and we’ll get back to you.

Open WhatsApp

Send an enquiry by email

Tell us about your business and what you’d like to fix. Write to sales@zedulr.com.

Email us

What happens next

01
We get in touch
We arrange a time that suits you and your team.
02
Discovery meeting
We visit, listen and map how jobs, people and paperwork move today.
03
A clear picture
We show you where Zedulr fits, what it would replace and what it would take to go live.

Return on investment

Zedulr pays for itself. Usually from one gain alone.

Poor scheduling and disconnected systems quietly cost field businesses in idle crews, rework, admin hours and slow billing. You don’t need to fix all of it for Zedulr to pay its way. Here’s how little it takes.

Site crew measuring out a job — **1 gain**is usually enough to cover the cost

The break-even test

Any one of these covers the cost.

For a typical contractor with 50 people in the field, 10 schedulers and project managers, and $20m in annual revenue, the suite pays for itself if you achieve just one of the following.

Crew time1–3%

of field hours recovered from idle time, waiting and double-booking.

Industry estimates put lost time at 10–20% of labour hours.

Office time1.5–4 hrs

a week saved by each scheduler and project manager.

Less juggling spreadsheets, chasing dockets and re-keying timesheets.

Rework0.25–0.75%

of revenue saved by getting the right crew and plant on site at the right time.

Rework typically costs 5–10% of project value.

Throughput2–5%

more work delivered each year by the same crews and plant.

At a 15% margin, with no extra headcount.

Based on a suite subscription of $50k–$150k a year, depending on the capabilities you use. Year one, including our consulting and tailoring, is typically $60k–$250k. Field wages of $100k, office time at $80 an hour.

Where the value comes from

Six places Zedulr earns its keep.

Most businesses see gains in several of these at once. That’s why the return usually outstrips the cost many times over.

01

Crew efficiency

Fewer idle hours, less over-staffing and no crews waiting on materials or the trade before them.

02

Less rework and overruns

The right crew, plant and tickets on site at the right time, so jobs are done once and on schedule.

03

More work, same team

Tighter scheduling and live visibility let you take on more jobs without adding headcount.

ZedClient portal showing claims and approvals

04

Faster billing and cash flow

Claims and invoices built from approved timesheets and dockets go out sooner, and nothing chargeable is missed.

05

Lower overheads

Schedulers, PMs and finance stop re-keying data and reconciling spreadsheets at month end.

06

Better retention

Clear, fair rosters and shifts on the phone mean less friction on site and fewer good people leaving.

Your business case

We’ll build the numbers with you.

Every business is different, so we don’t ask you to guess. As part of the discovery meeting we model the return using your own figures, and you keep the business case whether you go ahead or not.

01Your crews, rates, revenue and admin effort, from your own records
02The value across all six areas, conservatively estimated
03Year-one cost, payback period and five-year return
04Which capabilities to start with for the fastest payback

Tailored solutions purpose built for your workflow.

ZedSales

Zedulr (“The Scheduler”)

Zedulr Mobile

ZedClaims

ZedAssets

ZedClient

Real screens from real setups.

Plan the day on one board

Win the work, then hand it over

Everything a crew needs, on their phone

Let your clients in

The building blocks are laid. Your structure goes on top.

ZedSales→

Zedulr→

ZedClaims→

ZedAssets→

ZedClient→

Zedulr Mobile→

Made for work done on site

Civil Engineering

Labour Hire

Transportation/Haulage

We fit Zedulr to you, not the other way round.

Zedulr pays for itself. Usually from one gain alone.

One suite. Mobile on site, AI-driven everywhere.

ZedSales

Customers and sites

Pipeline

Quote builder

Margin control

Bill of materials

Quote to contract

Zedulr (“The Scheduler”)

Board, Gantt and grid

Crew and plant allocation

Runsheets

Timesheets

Awards and EBAs

Site diary

Zedulr Mobile

Clock in and out

Accept shifts

Job details

Production tracking

Digital forms

Works offline

ZedClaims

Progress claims

Variations

Rates and T&M

Retentions

RCTIs

Revenue and cost

ZedAssets

One register

Certificates and tickets

Expiry alerts

Inspections and servicing

Skills matrix

Utilisation

ZedClient

Approvals

Timesheet sign-off

Bookings

Documents

Claims and invoices

Notifications

Ask Zedi anything about your business

One core under every capability

Your workflow

ZedSales · Zedulr · Zedulr Mobile · ZedClaims · ZedAssets · ZedClient

Zedulr core

Roles and permissions

Multi-entity and multi-site

Award and EBA rate engine

Timesheet approvals

Offline field capture

Forms, SWMS and inductions

Document control

ZedSales

Zedulr

ZedClaims

ZedAssets

ZedClient

Zedulr Mobile